Document Compliance Platform – DCP

Optimize your physical storage and create paperless office

General Description

The Document Compliance Platform (DCP) provides the possibility for scanning and attaching documents on all objects thorough the solution, as well as categorization of the attached documentation and quick search option, to access documentation from the central repository.

The DCP enables users to track documents paperless and create electronic documents register, from where uploaded documents can be linked so they can be seen from different panels and modules, within the entire solution.

Documents can be uploaded in multiple formats (for e.g. pictures, word, excel, txt, pdf and any other type of document) with flexible integration of validation and verification control mechanisms for specification of predefined mandatory documents, in a checklist form applied within the process flow and based on client needs.

The validation and verification controls can be informational or prevent the process proceeding further in the flow, based on client business needs. The DCP can be set to request mandatory documents with a trigger action within the process flow (for e.g. on saving loan application form, when changing status, etc.) or based on a chosen product type, with specification of list of mandatory documents in the product definition.

The DCP can be integrated in the Integrated Messaging and Task Platform, for fast transfer of documents within the organization, by simply attaching documents on messaging and tasks forms.

Key Features

  • Paperless OfficeTrack documents paperless and have quick overview of documents through the entire solution with Integrated Scan and Document Managements Platform, applied to all business objects in the solution and speed up entire workflow of operations. Keep copies of the documentations electronically and contribute to cost saving and corporate environmental responsibility, by printing only when inevitable.

  • Solid Verification Control Avoid the possibility of creating junk documentation with double check control approach at any step of the business process flow, based on your needs and be able to determine the format, type and content of documents attached in order to reduce the overload on your server and database level.

  • Fast Document SearchSpeed up the time for document tracking and search directly in the central document repository, classified per document types and categories or on the concrete business object form. You will be able to find documents more easily by having an overview on the entire documentation from the central location as well as allocating documents on individual objects.

What
clients say
  • "It's an outstanding system. Having a full overview and control over the branch operations in due time is a huge advantage when corrective actions should take place. Before ASPEKT, it was difficult and lot of effort was invested, to analyze the performance and make conclusions that will lead to improving business processes." - Credit Director
  • "Before ASPEKT, I had to remember all loan conditions, criteria and other rules and I was continuously under pressure not to make any errors. I felt a huge relief when ASPEKT system was introduced, everything is now predefined: amount limitations, interest rates, provisions, etc., even the loan contract templates are automatically generated so no additional double-checking is needed." - Loan Officer
  • "With Aspekt Microfinance Software, we have complete control over the corporate portfolio. Our active portfolio is monitored accurately and we are able to make future assumptions based on historic data, making precise risk assessment." - Risk Manager
  • "Aspekt Microfinance Software helped me better manage my time. When I start in the morning, I can make a quick review for: status of open loan applications, loan disbursements, clients with payments due for the day, new loan in arrears, portfolio outstanding, etc. Everything can be found from one location, so I can efficiently prioritize daily tasks and coordinate other activities with my colleagues." - Loan Officer
  • "Administering one system, from one central location saved time, improved the control and security mechanisms of our IT Department. I’m more than glad to recommend this highly flexible solution to other companies." - System Administrator
  • "With the integrated functionalities and controlling procedures in Aspekt Microfinance Software, we could easily locate a breach of procedures and prevent frauds. The solution is adjusted to detect errors and inappropriate transactions." - Risk Manager
  • "Before ASPEKT, I couldn't monitor neither review my performance. I waited for my Branch Manager to receive reports from head office, to find out about exact number and amount of outstanding loans, PAR and delinquency, drop-outs etc. Now with Aspekt Microfinance Software, I can even predict my performance in near future." - Loan Officer
  • "Before ASPEKT, the field audit in a single branch could last for 4-5 days. Now, with ASPEKT I can do most of the preparation work in my office and be more efficient on the field." - Internal Audit
  • "I can't imagine that all client's information and records are at one place. Before ASPEKT it was extremely difficult to check the credit history of returned clients, and we could make mistakes and approve loans even to rejected clients. With ASPEKT we can also review the repayment history of clients coming from other branches." - Loan Officer
  • "Before ASPEKT, we didn't have reliable information to assess performance. We were overburden with forms and excel spreadsheets and no information on how other branches perform." - Branch Manager
  • "With Aspekt Microfinance Software we can efficiently and accurately control all cash transactions. Borrower's cash receipts are printed from the system only when payment transactions are entered by Loan Officers. This prevents from handing over the cash outside of branches." - Internal Audit
  • "I'm happy now that Loan Officers I'm supervising can spend much more time on a field with clients. Before ASPEKT, the manual administrative work occupied so much of their time so that they were unable to recruit new borrowers and reach the projected growth." - Branch Manager
  • "Once ASPEKT was introduced, our efficiency increased, allowing our MFI to grow by 50% with current human resources. Aspekt Microfinance Software contributes on replacing the manual and routine tasks, so that staff can spent more time on innovations and development." - CEO
  • "ASPEKT is not just a simple loan tracking software. I used to travel in every branch once per month to monitor and appraise each branch performance. Now, I can monitor the progress and identify weaknesses from distance." - Credit Director
  • "With this vendor, we didn’t receive just a system sophisticated to be administered independently from the vendor, we also got entire team that supports us in any situation and is more than happy to help us continuously improve our operations." - System Administrator
  • "Aspekt Microfinance Software as one integrated solution offers full coverage of MFI's business process. It's an excellent management tool that improves decision-making processes. The flexibility and adoptability perfectly match the dynamic environment in which our MFI operates." - CEO
  • "With the centralization of the data we got smart system that streamlines all financial activities we perform on a daily basis. Payment transactions are automatically posted in general ledger and our department is able to perform complex financial analysis, using customized financial reports." - Accounting Officer
  • "Aspekt Microfinance Software is very flexible and managed to fully incorporate our internal risk management policies and procedures. I can generate customized reports on clients and loan portfolio and closely monitor and analyze the credit risk before and after disbursements. The information from the system is the baseline for any improvements on risk policies and procedures I have recommended." - Risk Manager